YORK-POQUOSON DEMOCRATIC COMMITTEE BYLAWS
As amended, March 12, 2018
Section 1: This committee shall be known as the York-Poquoson Democratic Committee, hereafter referred to as “the Committee.”
Section 2: The Committee is organized under the authority of, and in accordance with, the Party Plan of the Democratic Party of Virginia currently in effect. Nothing contained in these bylaws is intended to conflict with the Democratic Party Plan. If any conflict should occur between these bylaws and the Party Plan, then the Party Plan shall have precedence.
Section 3: The purpose of the Committee shall be to conduct the business of the Democratic Party of Virginia in York County and the City of Poquoson, including: (a) the nomination and support of viable Democratic candidates in York County and the City of Poquoson; (b) the nomination and support of delegates to party conventions; (c) the active encouragement of voter registration and voting by all qualified residents of York County and the City of Poquoson.
Section 1: Membership of the Committee shall be elected biennially by an assembled caucus called by the Chair in accordance with the Virginia Democratic Party Plan. Public notice will be given in order that the maximum participation of Democratic voters may be encouraged. In addition, any local, district, state or federal Democratic office holders who reside in York County or the City of Poquoson, Virginia, as well as any members of the Virginia State Central Committee who reside in York County or the City of Poquoson, are deemed ex-officio members with full voting rights.
Section 2: Membership shall be limited to those persons registered to vote in York County or the City of Poquoson, who believe in and support the principles of the Democratic Party, and who do not intend to support any candidate opposing a Democratic candidate in any election.
Section 3: Any such qualified person participating in the assembled caucus of the Committee may be considered for membership on the Committee for the succeeding two year term. If unable to be present at the initial meeting, a person may notify the Chair and the Chair may present the person as a nominee for membership to be considered for the succeeding two year term.
Section 4: Additional members may be elected at a duly called Committee meeting. Any Committee member may nominate a person or persons for membership. Voting upon the admission of new members shall take place at the next regular meeting after the meeting in which the person’s name has been placed in nomination. A simple majority of the members present, providing a quorum is in attendance, shall be sufficient for election to membership.
Article II, Section 5--Residents of York County or the City of Poquoson who do not wish to join or are not eligible to join the regular Committee may be considered for Associate Membership, with voice, but no vote. A simple majority of the members present, providing a quorum is in attendance, shall be sufficient for election to Associate Membership. An Associate Member who is eligible to become a regular Member may do so by attending a regular Committee meeting and requesting to become a regular Member, with no further vote being required.
Section 6: Any Member or Associate Member desiring to resign shall publicly resign at a Committee meeting or inform the Secretary in writing. The Secretary shall inform the Committee at the next meeting.
Section 1: At each reorganizational meeting, officers of the Committee shall be elected following the assembled caucus. The election of the officers shall be officiated by the Caucus Chair or his or her designee. Nominations may be made from the floor, with the consent of the nominee. All persons who are members of the Committee may vote for the following: Chair, 1st Vice-Chair, 2nd Vice-Chair, 3rd Vice-Chair, Secretary, and Treasurer. A simple majority of the members present and voting shall be sufficient for election. Vacancies, other than Chair, shall be filled by the same procedure.
Section 2: The responsibilities of the officers are described below:
Section 2a: The Chair shall be the presiding officer of the Committee and is an ex officio member of all standing committees and appointed committees.
Section 2b: The 1st Vice-Chair shall assist the Chair and shall be the Committee’s presiding officer in the Chair’s absence or resignation.
Section 2c: The 2nd Vice-Chair shall assist the Chair and shall be the Committee’s presiding officer in the absence of Chair and the 1st Vice-Chair. In the event of the vacation of the offices of the Chair and 1st Vice-Chair, the 2nd Vice-Chair will serve as acting Chair, until the election of a new Chair.
Section 2d: The 3rd Vice-Chair shall assist the Chair and shall be the Committee’s presiding officer in the absence of Chair, the 1st Vice-Chair and the 2nd Vice-Chair.
Section 2e: The Secretary shall keep the minutes of the Committee and keep the official records of the Committee.
Section 2f: The Treasurer shall receive and distribute all of the Committee’s funds as directed by the Committee.
Section 1: The regular meetings of the Committee shall be held at a time and place designated by the Committee. The Chair or Executive Board may reschedule a meeting due to unforeseen events. The reorganizational meeting will replace the regularly scheduled meeting in biennial years.
Section 2: At the reorganizational meeting following the caucus and election of the officers, the newly elected Chair, will preside over the meeting and conduct other business of the Committee.
Section 3: Special meetings may be called by the Chair, by a majority of the Executive Board, or by a written request to the Committee Chair by ten (10) members of the Committee. The purpose of the meeting shall be stated in the request. The membership shall be given at least ten (10) days advance notice for the meeting.
Section 4: All meetings of the Committee shall be open to the public.
Section 5: A Quorum to conduct Committee business shall consist of 30% of the membership.
Section 1: The Executive Board members shall consist of the Chair, Vice-Chairs, Secretary, Treasurer, immediate Past Chair of the Committee and the York Poquoson State Central Committee representative or representatives. The Chair may appoint up to four additional members to the Board.
Section 2: The Executive Board shall have general supervision of the affairs of the Committee between its business meetings, make recommendations to the Committee, and perform such other duties as are specified in these Bylaws. None of its acts shall conflict with action taken by the Committee. All public Statements of the Committee shall be made by the Chair.
Section 3: Unless otherwise ordered by the Board, regular meetings of the Executive
Board shall be held preceding the regular Committee meetings. Special meetings of the
Board may be called by the Chair. At least three (3) week-days’ notice shall be given in calling the meeting.
Section 4: A simple majority of the Executive Board shall constitute a Quorum.
Section 5: The Committee Chair is authorized to approve expenditures up to a total of
$400 per year to cover operational and unplanned costs when funds are available.
Subcommittees, such as for Precinct Operations and Voter Registration, standing or ad hoc, may be added by the Committee Chair.
Article VII, Section 1--The amount of Committee dues shall be decided by a vote of the Committee. Payment of dues is a voluntary contribution. No one will be denied membership due to payment status. This fee shall be paid to the Treasurer.
Section 2: The Committee may request a voluntary administrative fee for attendance at conventions or caucuses.
Section 3: The Committee shall maintain a current membership list and make the list available to members.
Section 4: The Committee may assess a filing fee to candidates requesting party endorsement.
Section 1: The rules contained in the current edition of Robert’s Rules of Order shall govern the Committee in all cases to which they are applicable and where consistent with these Bylaws, as shall the Virginia Democratic Party Plan and any special rules of order the Committee may adopt.
Section 2: The Chair may appoint a Parliamentarian to provide advice on procedural questions at the Committee meetings.
Section 3: The Chair may appoint a Sergeant-at-Arms to keep order and to assist in organizing voting or other procedures.
Section 1: The Committee may revoke both office and membership of any person who is found negligent in any duty imposed on him or her, or for conduct detrimental to the Committee. This action may be taken by vote of the Committee at a regular meeting. Such action shall not be taken without at least ten (10) days written notice to the member, including notification of member’s rights, and an opportunity to refute such charges.
Section 2: If any elected officer does not attend three consecutive regular monthly meetings they are automatically removed from office, unless excused by a majority vote of the members at the third monthly meeting. In this instance, removal from office does not constitute expulsion from the Committee.
Section 1: These Bylaws shall take effect when approved by a majority present at the reorganizational meeting or a meeting following the assembled caucus.
Section 2: These Bylaws, after approval, may be subsequently amended at any regular meeting of the Committee by a two-thirds (2/3) vote of those present and voting, providing the amendment has been reviewed by the Executive Board prior to Committee voting, the amendment has been submitted in writing to the Committee membership ten (10) days prior to voting and a quorum is present at the time of Committee voting.